Loading Unloading – South Jersey Geek Fest

Please read this and ask questions prior to 4/18 4PM, we will be unavailable until 10am Saturday morning and probably won’t be checking digital things until after the show.

There is NO FRIDAY NIGHT load in sorry folks.

If you have this weblink you are a vendor for the Spring 2025 SJ Geekfest event:
Check the website for listings and logos and email us separately (not replying to this email, please) with any updates to your listing/logo/etc.

Here comes a lot of information so please take note as to what does and does not pertain to you.
We are always changing things, we hope for the better of logistics for everyone

Load–in/Load-out:
The building will be open for load–in at 6:30 AM at the earliest, the Eventure center will get us (GF folk) access at 6am but we have about 30 minutes worth of work to do so do not come early. Do not come in until 6:30 AM, please.

Please don’t come early, please just be on time and be in your car until we tell you. It will reduce any issues and reduce any additional delays in the morning as it is tight anyways but we will get there. We will have a few folk running around setting things up. You need to look for Grace or Ryan for instruction and we will not be available until; 6:30 at the earliest. Based on the map we will let folks know their best spot for unloading.

OUTSIDE Vendors: Outside folk should line up along the fence line down towards the mall (away from the center towards Delsea Drive-BLUE ARROW) for loading. Your vehicle (one allowed) Will be parking in the grass at your spot making your lives a little easier. The same times apply etc.

SPACES:

Most spots are about 8×8. Endcaps are like 8×16. Tables are 30″ wide and 8′ long if you ordered them. If you did not there will NOT be tables available that morning so be prepared. This is a BYOE event (Bring Your Own Equipment).

Upon Arrival

YOU MUST follow this map, Failure to do this will delay YOU and be wasteful of everyone’s time.

Load–in/Load-out:
IN: The building will be open for load–in at 6:30 AM at the earliest the day of but NOT the night before. Please don’t come early, we have a few things to get done before you arrive, there will be cones to stop you on the drive around if you do arrive early you’ll need to wait (Please). The load–in will take place through the front doors of the center and the main Geekfest Entrance. There will be someone there directing you on where to take your inventory and where to park your car after. Please provide all of your own equipment for loading in (hand carts, dollies, etc.). All vendors must be unloaded and parked by 9:30 am. Any vendor vehicle in the main parking lot will be towed. You must park where we point you. The parking space is more limited than the high school so less cars is good.

PLEASE MOVE YOUR CARS AS SOON AS YOU UNLOAD we have food trucks coming in as well and other outside folks setting up in the nearby areas and need the space. If you have someone arriving to help you or anyone accompanying you please give them these instructions. All vendors and guests of vendors and the show MUST park in the appointed areas, the main parking lot is for Attendees as you all know.

FOOD TRUCKS: You can start lining up as early as 7 am at the Blue Arrow for setup/prep. We will be placing you based on arrival and following instructions.

Load–in MAP: Follow the Arrows on the Map upon arrival for an easy load in process, able to load from your car? Drive to the front and get parking instructions.

Map/space locations- the day of not before (sorry).
Food- Only the people that have spoken to me can sell food or drinks. If you do not have our expressed permission please don’t bring anything outside of what you are supposed to.
Eating-The concession stand will be open for folks to sit and eat. Vendors are expected to make sure their booths are CLEAN upon leaving. Vendors CAN eat at their spots just be clean 😀
Any cancellations past this point will be considered forfeiture of funds and spaces
Don’t forget to bring enough CHANGE, Bags, Ways to accept cards. Masking/gaffer tape is good tape, ALL other tape is bad tape.
Show date: Saturday April 19 2025 from 10am to 5pm
Address: Deptford Eventure Center 510 Deptford Avenue Westville, NJ 08093
www.sjgeekfest.com
Directions to Deptford Eventure Center are located here:https://sjgeekfest.com/venue/