SJ GeekFest Policies It is very important that you read and understand these policies; anyone who attends is expected to follow these rules.
Disruptive Behavior Policy We will be working very hard to ensure that SJ GeekFest takes place in a safe and family-friendly environment, and we need your cooperation. We have policies to address specifics such as weapons and lost children. We also have a general policy that we do not tolerate disruptive behavior of any sort, and we can and will take action when we see something we feel is dangerous or disruptive (online or IRL). The type of action we take may range from a quiet but stern word in private to forcible ejection from the con.
Situations that may trigger such any unruly action including but not limited to fighting (fake or real), impeding traffic flow, offensive behavior, hygiene failure, public inebriation (or similar intoxication), or any other failure to follow the rules and directions of staff members, the community center or the con. Show common courtesy to your fellow geek, and follow the rules, and there’s no problem.
WHCC is a smoke free area, this includes vaping. Anyone smoking anything must do so curbside, not in front of the arena near the entrance/exits and eating tables and bleachers, you will be asked to move once nicely and if you need to be reminded your attendee bracelet may be removed and your invitation rescinded.
Cameras at GeekFest
Certain attendees and exhibitors of GeekFest may not want their image taken, please be courteous and honor any requests from anyone who does not want their photo or video of themselves taken. Ask before you start snapping away.
Prohibited devices could include, but are not limited to, cameras (both film and digital), camera phones, tablets and camcorders
Photographing Guests at GeekFest
Our guests have the right to maintain their privacy. Convention members may be asked to refrain from photographing guests if the guests would prefer to not have their picture taken. Guests will join con-goers for a photo opportunity if they choose to have their picture taken.
When stopping to take photographs in the Community Center, please be considerate of your fellow members by being brief and not blocking traffic.
Children at GeekFest A parent or guardian must accompany all children under the age of 10 at all times.
NO STROLLERS ARE PERMITTED INSIDE GEEKFEST. Although we are a family friendly event the use of strollers is not permitted but you may feel free to park them outside along the building. GeekFest personnel are not responsible for lost or stolen items.
Anyone under 10 attending GeekFest must come with an adult 18 or older who has their own ticket.
This policy is to ensure the safety of the younger attendees.
GeekFest is not a babysitting service, nor will we be responsible for your children
Children are required to carry some form of written identification and parent/guardian contact information with them at all times so the GeekFest staff may contact the parents or guardians should the need arise.
THERE IS NO ANNOUNCEMENT SYSTEM. We are unable to page your child if he/she becomes lost.
Recommendations Here are some suggestions for keeping your children safe.
- First and foremost, please do not leave your child unattended.
- Make sure your child knows important information, such as your name, what you are wearing, a cellular phone number, and a home phone number. If a child is lost, we will make every attempt to contact you through this information.
- It is a good idea to set up meeting places and times for children. In the case that you cannot find your child at your designated meeting place and cannot establish contact, please notify a GeekFest staff member at the registration tables.
Please have a a safe and happy con!
Costume Props at GeekFest
Masks at GeekFest
- Masks are not permitted except for those masks that are an established part of a costume. For security purposes, all attendees who wish to wear a mask may be asked to pose in front of the security camera with their mask off and on. When in doubt, check with GeekFest staff. We appreciate your willingness to smile for the cameras!
Weapons are NOT Permitted at GeekFest include, but are not limited to the following:
- NO LIVE STEEL at all will be permitted on the premises of the WHCC. Live steel is defined as:
- Swords, bayonets, and knives (regardless of whether or not they are sheathed)
- Star knives and shurikens
- Metal armor, including chainmail
- Other objects made of metal, which can take an edge. This holds true regardless of whether the object is actually sharp.
- Metal studs on costumes or other metal components of costumes/props may also be subject to approval by GeekFest.
- NO GUNS OF ANY KIND will be permitted. Examples include, but are not limited to:
- Airsoft guns, any and all kinds, regardless of whether or not it is functional. A non-functional airsoft gun with no moving parts is still an airsoft gun.
- BB guns and pellet guns
- Crossbows, dart guns, and blowguns
- Water guns or water pistols.
- Stun guns and tasers
- The ONLY exception to this rule will be prop guns or resin models that are easily identifiable as toys, provided that they possess no moving parts and are clearly marked with a non-removable orange tip.
- NO NUNCHAKU of any kind will be permitted.
- NO EXPLOSIVES or CHEMICALS of any kind including, but not limited to:
- smoke powder, sparklers, or fireworks of any kind
- We like to follow the old rule that if you have to ask the question out loud the answer will most likely be NO. All Illegal weapons will be reported to the appropriate authorities.
- Any handheld prop will be permitted as long as they are handled responsibly and meet all other criteria.
- Fake, prop, or made-up weapons (i.e. made of tissue paper, plaster of Paris, cloth) are permitted if they are safe and not dangerous to others around you.
- Examples of dangerous conditions include, but are not limited to, items that may trip others, items that can snag on people or surroundings, items that obstruct doors and hallways.
- Prop weapons shall be limited to less than six feet 2 inches (6’2″) in height and less than fifty pounds (50lbs) in weight.
- Any metal chains are to be less than three feet in length. This includes, but is not limited to chain wallets or any non-costume chains as well.
Behavior with Weapons/Props
- Misuse of a weapon or prop, such as swinging it in a public area or posing a hazard to others, will result in the weapon or prop being deemed unsafe for the convention, and you will be asked to remove the item from the community center.
- All props and weapons brought into the convention may be inspected and either approved or rejected by GeekFest staff, including those that may have had prior approval, seeing a prop and emailing about a prop are two very different things.
- Any item that poses a potential safety hazard may need to be removed from the convention. This includes any costume, prop, or accessory that obstructs doors or hallways, or otherwise poses any kind of danger to other attendees, staff, or convention center property.
- When in doubt, check with GeekFest staff. Also please note that just because a staffer has not stopped you to check your item does not mean that the item is allowed.
All decisions made by SJ GeekFest Staff are final. Please direct your questions to Ryan Morrison at firstname.lastname@example.org.